The Admissibility of Electronic Records in Canada – November 22 – Charlottetown, PEI

On November 22nd, the ARMA Prince Edward Island Chapter (ARMA PEI) will hold an education seminar on records as evidence and e-discovery.

In the morning, I will present on the admissibility of electronic records in Canada.  This session will review the provisions for using electronic records in Canada and PEI, Canadian requirements for the admissibility of electronic records as documentary evidence, and the key provisions of two Canadian General Standards Board standards: Electronic Records as Documentary Evidence (CAN/CGSB-72.34) which addresses digital electronic records in any form and Microfilm and Electronic Images as Documentary Evidence (CAN/CGSB-72.11-93) which addresses microfilm and digitized images.  The session will also illustrate how compliance with those standards will enable any organization to demonstrate the integrity, reliability and trustworthiness of its electronic record systems to maximize the probability that such records will be admissible as evidence in Canadian courts.

In the afternoon, Kelly Friedman, LLB will present on e-discovery.  Ms. Friedman is a partner at Davis LLP and presented the Sunday keynote address at the 2012 ARMA Canada Region conference.

For more information about the seminar and the printed registration form, please see the Chapter’s Infowave newsletter.

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Case in Point

That's A Lot of Records!
Often the requirement for a needs assessment is driven by a specific initiative being considered or an immediate problem to be solved, rather than a general desire to establish a corporate (or organization-wide) IM program. We had a client wanting to improve its management of a specific group of critical records – thousands of member files in paper, microform and digital formats containing hundreds of unique document types.
Assess, Plan and Schedule
Ergo reviewed the organization’s current practices for managing those records, compared those practices to best practices, and identified risks and areas for improvement. From there we developed a strategic plan with a focus on records storage and retention. The plan identified the operational, financial and technological requirements for implementing the recommended changes, improvements and enhancements in the lifecycle management of the member records. Activities in the plan were classified as short term (next 6-12 months), medium term (next 12-24 months) and longer term (next 25+ months).
Step by Step Success
Implementation of the strategic plan enabled this organization to ensure its member records are properly identified, organized, accessible, protected and retained as long as necessary to meet operational and other requirements.
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