Will you go paperless in 2013?

Will you go paperless in 2013?

A new year brings new resolutions such as losing weight, getting a new job, or – in my household – cleaning out the garage so you can (finally!) park a car in it.

The Paperless Coalition recently announced its new year’s resolution to enourage individuals to ‘go paperless’ in 2013.  According to the Coalition’s Paperless 2013 website, “Paperless 2013 is a campaign to remove the need for ‘paper’ from paperwork.”

Why should you go paperless?  The Coalition argues that going paperless will help the environment by reducing the volume of paper, both consumed and recycled.  To support that premise, the Coalition’s website offers up the following factoids:

Led by HelloFax, the Paperless 2013 Coalition includes ExpensifyFujitsu ScanSnap, Google DriveHelloSign, Manilla, and Xero.

When you take the electronic Paperless 2013 pledge, you’ll be signed up to receive a monthly newsletter which promises to provide tips and tools for going paperless.  You’ll also receive a welcome message with the following offers from Paperless 2013 Coalition members to get you started:

  • 5GB free trial from Google Drive (cloud storage)
  • 50 free pages/month from HelloFax (online faxing)
  • Free trial from Manilla (online bill management)
  • Free trial from HelloSign (e-signatures)
  • Free trial from Expensify (online expense reports)
  • Free trial from Xero (online business accounting)
  • Opportunity to find out more about Fujitsu’s SnapScan portable scanners

You can follow the Paperless 2013 campaign on Google+ and Twitter (#Paperless2013), and and you can like the campaign on Facebook.

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    Sheila Taylor
  • Sheila Taylor is a well known consultant, educator, speaker and writer with more than 25 years of experience in the information management (IM) field.

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    Case in Point

    That's A Lot of Records!
    Often the requirement for a needs assessment is driven by a specific initiative being considered or an immediate problem to be solved, rather than a general desire to establish a corporate (or organization-wide) IM program. We had a client wanting to improve its management of a specific group of critical records – thousands of member files in paper, microform and digital formats containing hundreds of unique document types.
    Assess, Plan and Schedule
    Ergo reviewed the organization’s current practices for managing those records, compared those practices to best practices, and identified risks and areas for improvement. From there we developed a strategic plan with a focus on records storage and retention. The plan identified the operational, financial and technological requirements for implementing the recommended changes, improvements and enhancements in the lifecycle management of the member records. Activities in the plan were classified as short term (next 6-12 months), medium term (next 12-24 months) and longer term (next 25+ months).
    Step by Step Success
    Implementation of the strategic plan enabled this organization to ensure its member records are properly identified, organized, accessible, protected and retained as long as necessary to meet operational and other requirements.
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