AIIM’s Paper Free Day – October 25, 2012

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October 25th is World Paper Free Day.  According to AIIM, “Research shows that we will have close to 10x more information in 2011 compared to 2006, which means that organizations with paper-based processes and archiving will drown in paper.  Going paperless will therefore not only help the environment, but make an organization more efficient with easier and simultaneous access to valuable information from across the organization.”

In The Paper-Free Process Revolution Handbook (a free download), AIIM asks you to commit one day to:

  • Not printing anything
  • Investigating a business process or technology that can cut the paper waste in your office
  • Participating in or producing a local Paper Free Day event

More than 57,000 people reportedly participated in last year’s Paper Free Day.  Did you participate?  Will you participate this year?  Embrace the challenge of going paperless on October 25th.

Check out the Paper Free Day site for more information and resources, including links to the Paper Free Day group on Facebook and a LinkedIn conversation.  There will also be two Tweetjams (Oct. 18 and Oct. 25).

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Case in Point

That's A Lot of Records!
Often the requirement for a needs assessment is driven by a specific initiative being considered or an immediate problem to be solved, rather than a general desire to establish a corporate (or organization-wide) IM program. We had a client wanting to improve its management of a specific group of critical records – thousands of member files in paper, microform and digital formats containing hundreds of unique document types.
Assess, Plan and Schedule
Ergo reviewed the organization’s current practices for managing those records, compared those practices to best practices, and identified risks and areas for improvement. From there we developed a strategic plan with a focus on records storage and retention. The plan identified the operational, financial and technological requirements for implementing the recommended changes, improvements and enhancements in the lifecycle management of the member records. Activities in the plan were classified as short term (next 6-12 months), medium term (next 12-24 months) and longer term (next 25+ months).
Step by Step Success
Implementation of the strategic plan enabled this organization to ensure its member records are properly identified, organized, accessible, protected and retained as long as necessary to meet operational and other requirements.
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