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records disposition

How not to dispose of confidential documents

Police are investigating after some of the confetti at last week’s Macy’s Thanksgiving Parade in New York City was apparently produced from the confidential records of the Nassau County Police Department (NCPD).

Parade spectators reported seeing confidential information such as Social Security and license plate numbers, names of NCPD officers, information from arrest records, and even information about a motorcade for Mitt Romney when he was the Republican presidential candidate in the confetti that littered the streets after the parade.  From photos in the many, many news reports on this topic, it appears the confidential confetti was in the form of paper shreds from a strip-cut shredder instead of the more secure paper particles that a cross-cut shredder would produce.

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Unprint a Document
records disposition

What will they think of next? “Unprint” a document

Maclean’s Magazine reports that the low-carbon materials processing group at the University of Cambridge have found a new technique for recycling paper. Julian Allwood (group leader) and his collaborators have developed a process that can remove toner from printed paper so it can be used again – essentially an “unprinter”.  In a nutshell, the process uses very

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  • About the Author

  • Sheila Portrait
    Sheila Taylor
  • Sheila Taylor is a well known consultant, educator, speaker and writer with more than 25 years of experience in the information management (IM) field.

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    Case in Point

    That's A Lot of Records!
    Often the requirement for a needs assessment is driven by a specific initiative being considered or an immediate problem to be solved, rather than a general desire to establish a corporate (or organization-wide) IM program. We had a client wanting to improve its management of a specific group of critical records – thousands of member files in paper, microform and digital formats containing hundreds of unique document types.
    Assess, Plan and Schedule
    Ergo reviewed the organization’s current practices for managing those records, compared those practices to best practices, and identified risks and areas for improvement. From there we developed a strategic plan with a focus on records storage and retention. The plan identified the operational, financial and technological requirements for implementing the recommended changes, improvements and enhancements in the lifecycle management of the member records. Activities in the plan were classified as short term (next 6-12 months), medium term (next 12-24 months) and longer term (next 25+ months).
    Step by Step Success
    Implementation of the strategic plan enabled this organization to ensure its member records are properly identified, organized, accessible, protected and retained as long as necessary to meet operational and other requirements.
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