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data storage

business processes

Fighting the Ocean — Record Proliferation and You

In 2011, Futurist Thomas Frey predicted the emergence of new career trends which will be increasingly important over the coming decades.  One of these he called a “Waste Data Manager”, which he describes as follows: “To insure data integrity in today’s fast evolving information storage industry, multiple redundancies have been built into the system. Achieving more streamline (sic) data storage in the future will require de-duplication specialists who can ,,,

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March 25, 2013 No Comments
archives

Carbon Dated: The Last Carbon Paper Company in Canada

The Toronto Star recently profiled Form-Mate, the last carbon paper manufacturer in Canada. Like most people, I haven’t used carbon paper for many years.  In fact, many younger people have probably never encountered this relic from our typewriter generation at all, or experienced the original, pre-email version of  “cc:” (“carbon copy”).  Before we had the “print

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March 18, 2013 No Comments
cloud

From Here to E-ternity

I can’t take credit for the title of this blog post because it comes from the title of a recent, thought-provoking article in TIME Magazine (US Edition, Feb. 11). In “From Here to E-ternity: What Happens to Your Virtual Things When You’re Gone?“, Katy Steinmetz discusses digital assets – things like e-books, photos and e-mails – that

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February 28, 2013 No Comments
data storage

DNA Storage to Replace Long-term Electronic Storage?

Faced with increasing data storage costs and a data volume that was growing faster than the capacity of the hard drives used to hold it, Nick Goldman and Ewan Birney (two researchers at the European Bioinformatics Institute in England) needed to find a way to store the massive volume of genomic data being generated by their

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February 27, 2013 No Comments
data storage

Offshore Cloud Storage: Do you know where your data lives?

There’s an insightful article in today’s National Post about the legal implications of offshore cloud storage.  This article should be mandatory reading for any organization thinking about implementing cloud storage.  It also provides a remedial lesson for any Canadian-based organization that embraced cloud storage without first determining where its data would be stored and assessing the risks inherent

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November 21, 2012 No Comments
archives

What will they think of next? A 100 million year data storage system

Looking for a way to store data for 100 million years (yes, you heard me correctly – 100 MILLION years!), then look no further.  Developed in conjuction with a Kyoto University research lab, Hitachi recently announced a glass-based data storage system that lasts forever (or until about 100 million years have passed). How does the system

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October 19, 2012 No Comments

  • About the Author

  • Sheila Portrait
    Sheila Taylor

  • Sheila Taylor is a well known consultant, educator, speaker and writer with more than 25 years of experience in the information management (IM) field.

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    • Ergo Information Management Consulting provides product-independent advisory services to assist organizations in managing and controlling their information.

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    Case in Point

    That's A Lot of Records!
    Often the requirement for a needs assessment is driven by a specific initiative being considered or an immediate problem to be solved, rather than a general desire to establish a corporate (or organization-wide) IM program. We had a client wanting to improve its management of a specific group of critical records – thousands of member files in paper, microform and digital formats containing hundreds of unique document types.
    Assess, Plan and Schedule
    Ergo reviewed the organization’s current practices for managing those records, compared those practices to best practices, and identified risks and areas for improvement. From there we developed a strategic plan with a focus on records storage and retention. The plan identified the operational, financial and technological requirements for implementing the recommended changes, improvements and enhancements in the lifecycle management of the member records. Activities in the plan were classified as short term (next 6-12 months), medium term (next 12-24 months) and longer term (next 25+ months).
    Step by Step Success
    Implementation of the strategic plan enabled this organization to ensure its member records are properly identified, organized, accessible, protected and retained as long as necessary to meet operational and other requirements.
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