Records Inventory – University of Toronto – January 27, 2015

I will be teaching this course as part of University of Toronto’s Certificate in Records Management Fundamentals.  Note that this course and the certificate is identical to previous years, but instead of being offered by the U of T iSchool Institute, it is now part of the School of Continuing Studies.  More information regarding this change can be found in this blog post.

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This course introduces the “record series”, examines the factors that must be addressed when planning a records inventory, and provides practice in inventorying records. Upon completion students will be able to:

  • Describe the objectives of a records inventory.
  • Explain how data collected during an inventory can be used to develop (or expand) a
  • records and information management program.
  • Plan a records inventory.
  • Identify, name and inventory a record series.
  • Distinguish between “official” and “transitory” records.

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The official course description is here, and includes links for online registration.

Date

Jan 27, 2015
Expired!

Time

9:00 am - 4:00 pm

Cost

$$250.00

More Info

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Location

University of Toronto St. George Campus
Specific classroom location TBD

Organizer

University of Toronto School of Continuing Studies
Phone
416-978-2400
Email
learn@utoronto.ca
Website
http://learn.utoronto.ca/
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Case in Point

That's A Lot of Records!
Often the requirement for a needs assessment is driven by a specific initiative being considered or an immediate problem to be solved, rather than a general desire to establish a corporate (or organization-wide) IM program. We had a client wanting to improve its management of a specific group of critical records – thousands of member files in paper, microform and digital formats containing hundreds of unique document types.
Assess, Plan and Schedule
Ergo reviewed the organization’s current practices for managing those records, compared those practices to best practices, and identified risks and areas for improvement. From there we developed a strategic plan with a focus on records storage and retention. The plan identified the operational, financial and technological requirements for implementing the recommended changes, improvements and enhancements in the lifecycle management of the member records. Activities in the plan were classified as short term (next 6-12 months), medium term (next 12-24 months) and longer term (next 25+ months).
Step by Step Success
Implementation of the strategic plan enabled this organization to ensure its member records are properly identified, organized, accessible, protected and retained as long as necessary to meet operational and other requirements.
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