Law for Records Managers – University of Toronto – February 2, 2015

I will be teaching this course as part of University of Toronto’s Certificate in Records Management Practice.  Note that this course and the certificate is identical to previous years, but instead of being offered by the U of T iSchool Institute, it is now part of the School of Continuing Studies.  More information regarding this change can be found in this blog post.

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This course examines the aspects of Canadian law that affect the management of records, provides guidance in researching legislated records retention requirements and limitation periods in Canadian statutes and regulations, and identifies selected U.S. laws (e.g. The Sarbanes-Oxley Act) that may affect the record keeping practices of Canadian businesses. Students will learn through examples and exercises.

  • Describe how various types of legislation (e.g. privacy acts, evidence acts, etc.) may affect record keeping.
  • Identify which jurisdiction (federal and/or provincial/territorial) may have passed laws affecting the retention requirements for a record series
  • Explain how selected U.S. laws may affect the record keeping practices of Canadian businesses.
  • Identify the legislative status of a bill.
  • Research legislated records retention requirements and limitation periods using print and electronic resources.


The official course description is here, and includes links for online registration.


Feb 02, 2015


9:00 am - 4:00 pm



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University of Toronto St. George Campus
Specific classroom location TBD


University of Toronto School of Continuing Studies
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Case in Point

That's A Lot of Records!
Often the requirement for a needs assessment is driven by a specific initiative being considered or an immediate problem to be solved, rather than a general desire to establish a corporate (or organization-wide) IM program. We had a client wanting to improve its management of a specific group of critical records – thousands of member files in paper, microform and digital formats containing hundreds of unique document types.
Assess, Plan and Schedule
Ergo reviewed the organization’s current practices for managing those records, compared those practices to best practices, and identified risks and areas for improvement. From there we developed a strategic plan with a focus on records storage and retention. The plan identified the operational, financial and technological requirements for implementing the recommended changes, improvements and enhancements in the lifecycle management of the member records. Activities in the plan were classified as short term (next 6-12 months), medium term (next 12-24 months) and longer term (next 25+ months).
Step by Step Success
Implementation of the strategic plan enabled this organization to ensure its member records are properly identified, organized, accessible, protected and retained as long as necessary to meet operational and other requirements.
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